What's Inside
Every Feature
built with purpose.
Your co-op runs on people and goodwill. Let's give them better tools.
Built around the reality of volunteer governance. Not an imaginary co-op with a full-time administrator.
Built from real co-op experience
Flexible for how your co-op works
Hosted in Canada
01
Pillar
Member experience
Informed members. Less chasing.
When members feel connected to what's happening, they show up — for AGMs, for work bees, for each other.
Announcements
Post once, reach everyone. Board members and committee chairs can send communications directly — no bottleneck, no relay.
Board & Chairs
Member directory
No more paper lists in mailboxes. Members find each other easily, with privacy controls that put them in charge of what's visible.
Member Controlled
Space & scheduling
Common areas booked online. Lockbox drama: eliminated.
Self-serve
Every co-op runs differently. Announcements can be sent by board members, committee chairs, or both. The portal is configured to match how your co-op actually communicates.
02
Pillar
Board & Admin Tools
Less email. More Governance.
The tools your board actually needs. Requests tracked, decisions documented, and nothing waiting in someone's inbox.
Board Requests
Members submit requests directly to the board through the portal. Every request is tracked, responded to, and documented. Nothing falls through the cracks.
Fully Tracked
Document Library
Rules, minutes, forms, and policies. Organized, searchable, and available to the right people. Board turnover stops being a crisis.
Always Findable
Task Board
Jobs that need doing, visible to everyone. Members claim tasks, track progress, and the board isn't the only one keeping score.
Community Owned
Every co-op runs differently. Announcements can be sent by board members, committee chairs, or both. The portal is configured to match how your co-op actually communicates.
03
Pillar
Space & Bookings
Common areas booked online.
Lockbox drama: eliminated.
One shared calendar, one source of truth.
Common Area Bookings
Members book shared spaces directly from their dashboard. Availability is visible, conflicts are managed through conversation, and the board isn't in the middle of it.
Self Served
Multiple spaces supported — laundry room, common room, garden plots, and more
Configurable time slots and booking window
Lockbox code delivery built in — members get access details automatically on confirmation
Board sets the rules once; the portal handles the rest
Space booking is flexible — configured around your co-op's spaces, rules, and scheduling preferences. If your co-op has three bookable spaces or one, it works either way.
04
Pillar
Committee Spaces
Every committee has a home.
Every task has a place.
Dedicated working spaces for the people doing the real work — with the specific tools each committee actually needs, nothing more.
Maintenance Requests
Members submit requests directly to the board through the portal. Every request is tracked, responded to, and documented. Nothing falls through the cracks.
- Member-submitted requests
- Status tracking & updates
- Committee-only visibility
Landscaping Assignments
Assignments posted, rotations updated, work bees coordinated — all without a group text chain.
- Unit assignments & rotations
- Duty updates & reminders
- Work bee scheduling
Membership Committee
The full application process — from open form to board-ready — managed entirely inside the portal.
- Application form management
- Applicant tracking
- One-click board submission
Spotlight
Membership applications — yes, the whole thing.
From the day the form opens to the day the new member logs into their portal for the first time — committee-controlled, PIPA-aware, and entirely paperless.
Committee Controled
Applicant Tracking
Board-ready in one click
Fully electronic
Committee spaces are scoped to the work — members only see what's relevant to their role. The right people have the right access, configured to how your co-op is structured.
Membership Applications
From open form to welcome email. No inbox required.
The membership process lives inside the portal. The membership committee controls every step — when the form is open, what it asks, and where each application stands. Prospective members get a tracking number and a confirmation the moment they apply. No more wondering if it arrived.
1
Committee opens the application form
The membership committee turns the form on and off directly from their committee space. Housing charges are posted when the form goes live — no separate communication needed.
Committee controlled
2
Applicant applies and receives confirmation
A clean online form replaces the paper package. The applicant immediately receives a unique tracking number and a thank-you email.
Instant Confirmation
3
Committee reviews and tracks progress
Applications are tracked through the system. Interviews, notes, and status updates are managed by the committee. References and financial details stay offline (for now).
Instant Confirmation
4
Committee sends to the Board
Once the committee is satisfied, the application goes to the board for final review — one click, entirely within the portal. No forwarding, no lost attachments.
Board-ready in one click
5
Welcome to your new home
The new member gets portal access and a warm welcome. Rules, occupancy agreement, and all key documents are waiting for them in the document library — no binder required.
Fully electronic
Homegrown, human, and PIPA-compliant
Private information — references, financial details — is handled outside the portal. Your member data stays on Canadian servers, and the process respects BC's privacy legislation from the start.
The membership application flow is built around how co-ops actually work. Committee-led, board-approved, and respectful of the human side of finding a new neighbour.